HEATH VILLAGE HALL HIRE CHARGES
effect from October 2019
at weekend only
per hour before 6.00pm
per hour after 6.0pm
charge per booking: £10)
note that a deposit against damage is required for occasional bookings
Secretary: Mrs Claire Mowat 07707 202701 .
see a copy of our Terms and Conditions, Environmental Policy
& Fire Safety arrangements etc,
the appropriate link.
are pdf files. Open with pdf reader.
(Mar 2018, 68 KB)
and safety policy for Iver Heath Village Hall (Nov 2016, 167
Terms and C onditions
for the regular hire
HEATH VILLAGE HALL
Charity No 300285
and times of hire -
responsible for hire
of event and Approx number of people attending
room (1 st Floor)
alcohol be consumed? .
. All applications for the hire
of the building must be sent to the Booking Secretary. The person
named on the booking form shall be considered the Hirer and subject
to the Standard Terms and Conditions of the hall. Where an organisation
is named, the person signing hereby confirms that they do so with
full authority of the organisation. The Hirer must be over 18 years
of age. Where there is any doubt as to the
age of the person requesting a Period of Hire then a parent or guardian
shall be asked to sign the Hiring Agreement and thereby accept responsibility
for the hire.
The maximum number of persons allowed in the building at any one
time is 200.
charge per booking £10
by:- cheque payable to Iver Heath Village Hall, 36 Thornbridge
Rd, Iver Heath, SL0 0QE
BACS transfer Iver Heath Village Hall 09-01-51 Acc. No.
add your group name as a reference.
from 1st September 2013
Hire period is from time of entry until departure
with hall tidy (it must include setting up and clearing up time)
Includes electricity and heating
Regular hirers will be invoiced monthly in arrears
and all bills must be paid within 21 days of the date of the invoice.
Evening hirers may be charged £100 per hour
or part thereof if their booking goes over the agreed hire time.
the event the hirer must ensure the following:
kitchen surfaces are clean and kitchen floor is swept
& fridges are empty and clean
and hobs, water heater and water boiler are turned off
crockery and glasses are returned to cupboards
are left clean and tidy
bins are emptied (the village hall bin is at the end of the car
park) and rubbish removed from site
heating is turned off.
windows and doors are closed
Heath Village Hall Hire Agreement
Terms and Conditions of Hire
Agreements of Iver Heath Village Hall Trust (" the
Village Hall ") are subject to these Standard Terms
and Conditions of Hire
Undertaking of the Hirer
Hirer undertakes to ensure he has
an understanding of the Hall Conditions and Policies published on
the website for the time being in force .
Supervision by the Hirer
Hirer undertakes to be present, or
arrange for sufficient competent representatives to be present,
the hiring to ensure the provisions and stipulations contained,
or referred to, in the Hall Conditions and any applicable licences
are complied with.
Responsibility of the Hirer
be responsible during the period of hire for:-
carrying our appropriate risk assessments
the number of people using the hall does not exceed
the maximum number agreed
supervision of premises, fabric and contents, their
care and safety from any damage or change of any sort.
ensuring that the purpose and conduct of the hire
does not disrupt the use of any other room hired by others.
ensuring that everything is left
clean and tidy with rubbish removed at the end of the hire .
A bin, which is emptied weekly,
is provided for rubbish and marked IHVH. The Committee cannot
guarantee that there will be room for all of the rubbish generated.
Any remaining rubbish must be taken away and not left beside the
ensuring that all equipment, chairs and tables
have been correctly returned to storage positions, the
are cleared of people, and all lights switched off. The building
must be secured and alarmed by use of the keys if supplied, unless
any facilities or room or public area is still in use by another
the behaviour of all persons using the premises,
whatever their capacity, including proper supervision of car parking
arrangements, so as to avoid obstruction of the highway or access
ensuring no excessive noise occurs, particularly
late at night or early morning, with a minimum of noise being
made by any person on arrival or departure
ensuring that no animals (including birds), except
guide dogs are brought into the building, without
written permission of the Village Hall on the occasion of a special
event or hire agreed to by the Village Hall
ensuring that NO animals whatsoever enter the kitchen
at any time
ensuring that any electrical appliances brought
onto the premises and used there shall be certified safe and in
good working order, and used in a safe manner, using residual
current circuit breakers where appropriate
ensuring that no LPG appliances or highly flammable
substances, fireworks or candles are brought onto the premises
Use of Premises
Hirer shall not :-
sub- hire or use the premises for any purpose other
than that described in the hiring agreement
use the premises or allow the premises to be used
for any unlawful purpose or in any unlawful way
do anything or bring onto the premises anything
which may endanger the premises or render invalid
insurance policies in respect thereof
allow the use of drugs on the premises or allow
smoking in the building
hire of the building is for the specific agreed times shown on the
booking form and does not entitle the Hirer to use or enter
the premises at any other time
music must cease at 11.00 pm, and the Hall must be vacated by 11.30pm
entrance hall should be kept clear at all times.
Castles & Trampolines
The Hirer shall obtain prior permission
from the booking secretary before arranging for a bouncy castle
or trampoline. The equipment must be hired from a supplier who
holds their own insurance to cover the condition of the equipment.
A bouncy castle must be supervised
by a responsible employee/volunteer at all times when in use.
Hirer must nominate a competent person to take charge in case of
Fire, to ensure that all persons at the Hall can escape unimpeded
through the Fire Exits and to assemble in the car park. Improper
operation of the Fire Alarm or extinguishers will result in the
loss of the deposit or a charge for recompense. Fire Doors MUST
remain unobstructed at all times. Please refer to fire procedures
displayed in the hall.
The stage must only be used if it has been hired
and in accordance with due regard to safety procedures
If the stage has not been hired then Hirers are
responsible for ensuring that persons do not go on the stage
The spotlights and lights on the stage are the
property of the drama club and are not included in the hire agreement.
Any hirer wishing to use them must seek the authority of the drama
Authority required by the Premises Licence to supply alcohol or
to provide public entertainment
no circumstances may alcohol be sold on the premises without the
specific written authority of the Village Hall under the Premises
Licence. The Village Hall will require that the Hirer shall
be responsible for obtaining a Temporary Event Licence, but no
Hirer may seek such a licence without the consent of the
Compliance with The Children Act of I989
Hirer shall ensure
that any activities for children comply with the provisions of The
Children Act of I989 and that only fit and proper persons have access
to the children.
Compliance with other relevant legislation
Hirer shall ensure
that the users:
do not contravene the law relating to gaming, betting,
do not infringe any copyright or performing rights.
comply with all conditions and regulations required
by the Premises Licensing Act ,
with events which include public dancing or music, or stage plays,
or films, or similar
taking place at the premises. A breach of this may lead to prosecution
Hirer shall indemnify
and keep indemnified each member of the Village Hall Management
and the Village Hall's employees, volunteers, agents and invitees
the cost of repair of any damage done to any part of the premises
including the curtilage thereof or the
of the premises, and
against all actions, claims, and costs of proceedings arising from
any breach of the Hall Conditions
all claims in respect of damages, including damage for loss of property
or injury to persons, arising as a
of the use of the premises (including the storage of equipment)
by the Hirer a s directed by the Village Hall,
the Hirer shall make good or pay for all damage
(including accidental damage) to the premises or to the fixtures,
fittings or contents and for loss of contents.
Village Hall is insured against any claims arising out of its own
negligence and its public liability cover
to cover non profit making, i.e. non-commercial, hirers.
Accidents and Dangerous Occurrences
Hirer must report all accidents involving
injury to the public to an authorised representative of the Village
Hall as soon as possible, and complete the relevant section in the
Village Hall's Accident Book. Any failure of, or damage to, equipment,
fixtures and fittings belonging to the Village Hall must
be reported as soon as possible.
Village Hall accepts no responsibility for any stored equipment
or other property brought onto or left at the premises and all liability
for loss or damage is hereby excluded. All equipment and other property,
other than that stored on the premises by agreement, must be removed
at the end of each hiring or storage period. The Village Hall may
dispose of any such items 7 days thereafter at its discretion, by
sale or otherwise on such terms and conditions as it thinks fit,
and charge the Hirer daily storage fees and costs
incurred in storing and selling or otherwise disposing of the same.
alterations or additions may be made to the premises nor may any
fixtures be installed (or placards,
or other articles) be attached in any way to any part of the premises
without the prior written
of the Village Hall. Any alteration, fixture or fitting, or attachment,
so approved shall, at the discretion of the Village Hall remain
in the premises at the end of the hiring and become the property
of the Village Hall or, be removed by the Hirer. The Hirer
must make good to the satisfaction of the Village Hall
any damage caused to the premises by such removal.
Cancellation by the Hirer
the Hirer fails to cancel the at least 24 hours
before the booking they will still be charged.
Cancellation by the Village Hall
Village Hall reserves the right to cancel or amend a hiring i
n the event of the Premises being required for a special
hiring, or use as a Polling Station.
Village Hall may also cancel a hiring if they reasonably consider
such hiring may lead to a breach of the licensing
conditions, or other legal or statutory requirements
unlawful or unsuitable activities may take place
at the premises as a result of the hiring, or
the premises have become unfit for the use intended
by the Hirer
the hirer is in breach of the terms and conditions
any such case the Hirer shall be entitled to a
refund of any deposit or hire fees already paid, but the Village
Hall shall not be liable for any resulting direct or indirect loss
or damages whatsoever.
and Conditions for regular hirers. (March 2020, 64KB
and Conditions occasional hirers (Mar 2018, 82 KB)
Policy for Iver Heath Village Hall (Nov 2016, 23.8KB)
Policy for Iver Heath Village Hall
(Nov 2016, 167 KB)
Fire Emergency Floor Plan (66 KB)